How to Set Default Selected Item in Power Apps Gallery?

Do you know how to set a default selected item in a Power Apps gallery? This Power Apps tutorial will explain all the information about the Power Apps Gallery default selected Item.

Here, we will discuss how to set the Power Apps gallery default first item and Power Apps gallery default selection none or Power Apps gallery remove a default selection.

Set Default Selected Item in Power Apps Gallery

Let’s see how to set a default selected item in the Power Apps gallery using two ways. Such as:

1. How to Set Default Selected Item in Power Apps Gallery [Manually]
2. Set Default Selected Item in Power Apps Gallery [From SharePoint List]

Set Default Selected Item in Power Apps Gallery Manually

For example, I have a Power Apps gallery control with items like “Power Apps”, Power BI, and Power Automate. Now, I want to set the gallery’s Default to one record that belongs to the gallery’s Items table.

To set the Default property of the Gallery control, you need to write the below code on the Gallery’s Default property:

Default = {Value:"Power BI"}

When a user opens/runs an app, the gallery control will appear with the default deleted value [Power BI], as in the screenshot below.

This is how to set a default selected item in the Power Apps gallery manually.

Set Default Selected Item in Power Apps Gallery from SharePoint List

Now, we will see how to set a default selected item in a Power Apps gallery from the SharePoint list with a simple scenario.

Scenario:

I have a SharePoint Online list, i.e., [Project Tracker] and this list contains the below fields.

Column Name	Data Type
Project Name	Default single line of text
Description	Multiple lines of text
Project Status	Choice
Start Date	Date and time
End Date	Date and time

Refer to the below screenshot:

In Power Apps, a gallery control has SharePoint choice field items. Now, I want to set its Default value as a “Completed” item only.

So when the user opens the app, he/she can always view the gallery will appear with the default value “Completed”. Also, the default value will appear with a different highlighted color, as shown below.

To work around this, follow the below-mentioned steps. Such as:

1. Open Power Apps -> Create a Blank Canvas app and connect it to the respective SharePoint list -> Go to the Power Apps Screen -> Insert a Gallery control and set its Items property as:

Items = 'Project Tracker'

Where,

• ‘Project Tracker’ = SharePoint Online List

2. Also, to display the SharePoint choice field [Project Status] items in the gallery, insert a Text label inside the gallery control and set its Text property as:

Text = ThisItem.'Project Status'.Value

Where,

• ‘Project Status’ = SharePoint list choice field

3. Next, select the Gallery control and set its Default property to the below code:

Default = LookUp(
    'Project Tracker',
    'Project Status'.Value = "Completed"
)

Where,

• LookUp() = This function is used to find a single record that matches one or more criteria
• ‘Project Status’.Value = “Completed” =This condition evaluates for rows in the specified input

4. At last, select the TemplateFill property of the gallery control and apply the below code:

TemplateFill = If(
    ThisItem.IsSelected,
    RGBA(
        34,
        139,                          //Color Code Of "Color.ForestGreen"
        34,
        1
    ),
    RGBA(
        250,
        240,                         //Color Code Of "Color.Linen"
        230,
        1
    )
)

5. Save, Publish, and Close the app to view the result. When you reopen the app again, you will see the gallery appear with the default value “Completed” as in the screenshot below.

This is how to set a default selected item in the Power Apps gallery from a SharePoint list.

Power Apps Gallery Default Selected First Item

This section will discuss how to set a Power Apps gallery default selected first item with a simple example.

Example:

I have a Power Apps gallery that has some items like “Power Apps”, “Power BI”, and “Power Automate”. Now, I want to set the default selected first item [Power Apps] in the Power Apps gallery with a different highlighted color, as in the screenshot below.

To do so, follow the below steps.

1. Select a respective Power Apps Screen where you want to set the default value of a gallery control -> Set its OnVisible Property to the code below.

OnVisible = Set(
    varSelectFirstItem,
    First(gal_PowerPlatforms.AllItems)
)

Where,

• varSelectFirstItem = Power Apps variable name
• First() = This function returns the first record of a table
• gal_PowerPlatforms = Power Apps gallery control name

2. Now, select the Gallery control and set its TemplateFill property as:

TemplateFill = If(
    ThisItem.IsSelected,
    Color.LightGreen,
    Color.White
)

3. Save, Publish, Reload, and Preview the app. The gallery will appear with the first selected item with the respective color, as shown below.

This is how to set a default selected first item in the Power Apps gallery control.

Power Apps Gallery Default Selection None

Lastly, I will show you how to set the Power Apps gallery default selection to none until an item has been selected.

Let’s take a simple scenario: I will also take the above SharePoint Online list [Project Tracker], and In Power Apps, there is a gallery control that contains the “Project Name” items. Whenever the user opens or runs an app, the gallery will appear with a default value.

Now, I would like to make a Power Apps gallery default selection is none until an item has been selected as shown below.

To achieve it, follow the below steps. Such as:

1. Insert a new blank screen [ProjectDetailsScreen] -> Add a Gallery control and set its Items property -> To retrieve the SharePoint list text field, insert a Text label and set its Text property as shown below.

Items = 'Project Tracker'

Text = ThisItem.Title

2. Then, Select a Power Apps Screen and set its OnVisible property to the code below.

OnVisible = Reset(gal_ProjectsDetails)

Where,

• Reset() = This function is used to reset a control to its ‘Default’ property value
• gal_ProjectsDetails =Power Apps gallery name

3. Now, select a Gallery control and set its Default property as:

Default = {}

4. Once your app is ready, Save, Publish, Reload, and Preview the app. The gallery will appear without any default selected item, as shown below.

This is all about the Power Apps gallery default selection of none or the Power Apps gallery default selected item blank.

Conclusion

I hope this Power Apps tutorial explains in detail information about the set default selected item in the Power Apps gallery, including:

• Set Default Selected Item in Power Apps Gallery Manually
• Set Default Selected Item in Power Apps Gallery from SharePoint List
• Power Apps Gallery Default Selected First Item
• Power Apps Gallery Default Selection None

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• Sort Power Apps Gallery by Choice Column
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