Recently, I was working on a Power Platform project where I got a requirement to create a file using Power Automate. In this Power Automate tutorial, I will show you how to create a file in a folder in a SharePoint document library using Power Automate.
I will also show you how to create a file from Microsoft form responses using Power Automate. Finally, I will explain how to create a file using a SharePoint list in Power Automate.
Power Automate Create a New File in Folder
Now, let’s check how to create a new file inside a folder in a document library automatically using Power Automate; follow the example:
Example:
I have a SharePoint document library with the name’ Employee Tasks‘ with the default columns, as looked in the screenshot below:
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Important
Folder Name and File Name can’t use these special characters: ~” # % & * : < > ? / { | } on SharePoint. You need to replace these characters for create folder or files.
Let’s create a flow:
1. In the Power Automate Home page, click on +Create and choose Instant cloud flow -> Select Manually trigger a flow -> Select Create button.
Inside the trigger, add the below-given inputs:
- Text Input: Rename it as Folder Name.
- File Content: Insert file content and rename it.
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2. Then, take the Create new folder flow action. Set the required details as shown in the image below:
- Site Address: Choose the SharePoint site address from the drop-down.
- List or Library Name: Select the library where you want to create a new folder.
- Folder Path: Here, take the Folder name from dynamic content.
To create a folder structure [Sub folder& Sub-sub folder] in SharePoint document library, provide the folder path as folder1/folder2/folder3 [folder/subfolder/sub sub folder].
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Here, it will create a new folder in the SharePoint document library with the provided details.
3. Next, I wanted to create a file inside the newly created folder, so I added the Create file flow action.
Fill in the details below:
- Site Address: Choose the SharePoint site address from where you want to
- Folder Path: Select the Full path from dynamic content.
- File Name: Insert the File Content name from the dynamic content of the trigger.
- File Content: Choose to add Content Bytes from the dynamic content of the trigger.
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4. Now, it’s time to save the flow. Click on Test -> Select Manually -> Select Test -> In the Runflow window, provide a Folder Name and import the file you want to create inside the folder.
Click on Runflow.
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5. Within a time, you can see that the folder with a file has been created in the SharePoint document library.
Look at the image for reference:
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This is how you can create a new folder and file inside that folder manually using Power Automate flow.
Create a file from SharePoint using Power Automate
To create a folder/subfolder/sub-sub folder and file inside it from the SharePoint list using Power Automate, dive into the example below:
Example:
I have created a SharePoint list with a few columns to create a file from the SharePoint Online list.
Refer to the image:
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In the SharePoint list, display the Attachments column, which is a default column [Click on the column header of any column -> Column settings -> Show/hide columns -> Check the Attachments column and select Apply].
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I will take a SharePoint document library [Sales Documents], where I want to create a folder structure and add a file inside it.
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Steps to create a Power Automate flow:
1. In the Automated cloud flow, select When an item is created trigger and set the Site Address and List Name parameters.
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2. To create the folder with the list item details, take the Create new folder flow action. Set the required details as shown in the image below:
- Site Address: Choose the SharePoint site address from the drop-down.
- List or Library Name: Select the library where you want to create a new folder.
- Folder Path: Take the folder path from dynamic content as shown in the code.
@{triggerBody()?['Folder']}/@{triggerBody()?['SubFolder']}/@{triggerBody()?['SubSubFolder']}
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3. Now, to retrieve the attachment from the SharePoint list item, add the Get attachments action from the SharePoint connector.
Provide Site Address and List Name.
- Id: Take ID value under When an item is created from the dynamic content.
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4. To retrieve the content from the attachment, add a Get attachment content flow action. Choose the required details like site address and list name:
- Id: Take Id value under when an item is created from dynamic content.
- File Identifier: Choose the ID/file identifier from Get attachments of dynamic content.
Then, For each loop will be added automatically by taking Body from the Get attachments action.
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5. Inside the loop, take the Create file flow action. Configure the details to create a file inside the folder:
- Site Address: Choose the SharePoint site address.
- Folder Path: Select the Full path from dynamic content.
- File Name: Insert the File Content name from Get attachments dynamic content.
- File Content: Choose to add Attachment content from get attachment content trigger.
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6. Once the flow is ready, save and run the flow. Now, go back to the SharePoint list and add a new item to the SharePoint list as shown in the below figure:
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7. After a few seconds, you can see that the folder structure and file inside it have been created, as shown in the figure below:
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This is how to create a file from the SharePoint list using Power Automate.
Create a file from Microsoft Form Response using Power Automate
To create a file from the Microsoft Forms response in Power Automate, go through the below example:
Example:
I have created a Microsoft Form named ‘Training Feedback Form‘ with the following fields, as you can see in the image below:
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I have a SharePoint document library [Training Related Documents] with a few folders and files, as you can see from the screenshot below:
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Whenever a response is submitted in the Microsoft Form, the responses should be uploaded as a file in the SharePoint document library [Training Related Documents].
Follow the below steps:
1. Navigate to https://make.powerautomate.com to open the Power Automate home page. Click on + Create -> Select the Automate cloud flow -> Set the flow name, choose the trigger’s flow (When a new response is submitted), and set the required field.
- Form Id: Choose the form Id from the drop-down.
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2. Now, add the ‘Get response details’ flow action to retrieve detailed information about a specific response to a Microsoft Form and set the required fields.
- Form Id: Provide the Form Id.
- Response Id: Select the Response Id from dynamic content.
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3. To create the file from the form’s response, create an HTML table. Add HTML table flow action. Set the required details:
- From: Add the below-given code to get the body of the response.
- Columns: Choose a custom table value from the dynamic content.
Header | Value |
Full Name Attended On Trained Technology Trainer Name Rate the trainer | Choose values under ‘When a new response is submitted‘ from dynamic content. |
createArray(triggerOutputs()?['body/resourceData/responseId'])
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4. Now, you can create a file by adding the Create file action. Provide the parameters below:
- Site Address: Choose the SharePoint site address.
- Folder Path: Select the Full path from dynamic content.
- File Name: Enter the file name manually and provide the extension for the file.
- File Content: Choose to add output from the HTML table action.
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5. After that, save and run the flow. Then, submit a response in the Microsoft Form [Training Feedback form].
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6. After a few seconds, you can see that a file has been created in the SharePoint document library with the given details.
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This is how to create a SharePoint file from Microsoft Form response using Power Automate.
Conclusion
I hope this tutorial has taught you how to create a SharePoint file using Power Automate in various ways. I will also show you how to create a file using Power Automate from Microsoft Forms Response.
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I am Bijay a Microsoft MVP (10 times – My MVP Profile) in SharePoint and have more than 17 years of expertise in SharePoint Online Office 365, SharePoint subscription edition, and SharePoint 2019/2016/2013. Currently working in my own venture TSInfo Technologies a SharePoint development, consulting, and training company. I also run the popular SharePoint website EnjoySharePoint.com